When I changed jobs last year, I remember having to backup my data file from within Outlook using this freeware tool from Microsoft. However, now in my new job, we use Exchange whereas before, we used IPSwitch Imail with POP3 access enabled for mail clients.
So here’s the problem:
(direct quote from the download site)
Note: Personal Folders Backup only backs up .PST files. If you have a Microsoft Exchange Server mailbox, your server mailbox folders are likely backed up regularly by your server administrator.
So to make things easy, here’s a how-to for exporting all your data from your exchange mailbox to a regular .PST file which you can later import back into Outlook to access as an archive. The full-res pictures are here.
1. Within your Outlook client, click “File”->”Import and Export”
After this screen, the .PST creation begins. This took about 20 minutes on my mailbox, which was almost 1GB of data.
When the process finishes, you can now copy the newly created .PST file to a CD, DVD, etc. somewhere safe.